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manavpietro 36, Male, New York, USA - 63 entries

May 2016
12:23 AM IST

Why Shouldn’t You Duplicate Responsibilities?

In order to create this sense of ownership and pride, a person must feel a sense of territorialism. Though territorialism can also be destructive, a certain amount of it is healthy and necessary. Nothing is more demoralizing to a person than to find that this very important job that has been assigned to him and him alone has also been assigned to someone else.

With responsibility goes authority. When you define job responsibilities to a person, make sure you haven’t already delegated some of those responsibilities to someone else. Occasionally, there will be an overlap or duplication of responsibility between people in different departments. In this case, it is your job to resolve the conflict with your peer in the other department. Under no circumstances should the person working for you be left to battle that kind of problem on his own.

Why do you need to prioritize responsibilities?

The job de scription is one of the tools you should use to communicate the job responsibilities. In addition to understanding the responsibilities of the job, a person must also understand the priorities of the job which are usually not reflected in the job de scription. The priorities of a job, of course, will change from time to time, depending upon the changing plans of the department and company.

Whenever the priorities change, review the changes with the person. All too often managers expect people to instinctively know when priorities change. Keep in mind that the people who are working under you are working with a different set of facts and information. They have a limited view of what is happening within the company and the department. Therefore, they are not always equipped to make decisions regarding changes in their priorities.

Power comes from knowing what to do, knowing when to do it, and doing it in the correct sequence. Make sure the various members of the team understand one another’s responsibilities. This is important, not just to the effective working of the individuals but to the effective working of the team. If the team is to have any power as a group, it must know who’s on first, who’s on second, etc. The power of an individual is decided to a great extent by the power of the group.

Learn more about the importance of prioritizing responsibilities only at the University Canada West, one of the best universities in Canada, offering various business and management related programs.

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manavpietro 36, Male, New York, USA - 63 entries

May 2016
12:25 AM IST

What to Do When Responsibilities Change?

Remember that ego is always attached to responsibilities and when the responsibilities assigned to a person change, the ego is affected. Regardless of why a change was made, people will usually assume that the change is an indication of how pleased the manager is with their performance, which may or may not be the case.

A person should always have a clear understanding of why his responsibilities have changed. Otherwise, he will invent his own reasons which may adversely affect his morale and self-esteem. If a person is, in fact, given greater responsibility because he has performed well, he should be told just that.

On the other hand, if his responsibilities are changing because he has not performed up to standard, he should know that too. In the first case you can use this as an opportunity to build pride and motivate the person to greater achievements. In the latter, you can use it as an opportunity to help the person understand his weaknesses and where he needs to improve.

The decision to increase or take away a person’s responsibilities should not be based solely on the individual’s performance. The primary consideration should be the work to be done and how that work can be accomplished most effectively. When a person’s responsibilities are changed he should understand the business considerations as well.

Learn more about the effects of changes in responsibilities only at the University Canada West, one of the best universities in Canada, offering various business and management related programs.

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manavpietro 36, Male, New York, USA - 63 entries

May 2016
12:01 AM IST

Things to Keep In Mind While Assigning and Communicating Job Responsibilities

In order for a person to experience a sense of power in the job, he must have a clear understanding of the responsibilities of the job. Here are some things to keep in mind as you assign and communicate job responsibilities to the people who work for you.

1. Clearly define the responsibilities of the job.
2. Give people a sense of purpose by showing them how their job responsibilities relate to the department goals and objectives.
3. Communicate and reinforce the responsibilities on a regular basis.
4. Distinguish between responsibilities and tasks.
5. Help people feel a sense of pride and ownership in the responsibilities that have been assigned to them.
6. Avoid duplication of responsibilities.
7. Prioritize responsibilities as plans change.
8. Help team members understand one another’s responsibilities.
9. Communicate changes in responsibilities in a way that builds morale and/ or helps people grow.

When you communicate job responsibilities in these ways, a person will not only have a better understanding of what is expected of him, he will also have a greater sense of purpose and pride - all of which are essential to feeling a sense of power.

The benefits to the manager are manifold. The time he spends performing these activities will pay big dividends. There will be greater efficiency because people will be working on the right activities. There will be greater productivity because people will be more motivated, and the quality of the work will be higher because people will have more pride. The end result? More power for the manager.

Learn more things to keep in mind for assigning and communicating job responsibilities only at the University Canada West, one of the best universities in Canada, offering various business and management related programs.

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manavpietro 36, Male, New York, USA - 63 entries

May 2016
1:08 AM IST

What Are The Different Ways To Show Respect?

Showing respect requires sensitivity to the needs of others. It requires planning and forethought and an understanding of human needs. If this sounds complicated, think of it in terms of the Golden Rule. How do you like to be treated by your boss? Your own needs and desires can be helpful guides for determining how you treat the people who work for you.

There are a thousand and one ways to show respect to a person. It is impossible to list all of them since many are dictated by the needs of the individual and the situation.

Here are some of the major ways you can show respect for the people who work for you. Some of the ideas are mentioned in other chapters. Since they are so critical to the subject of respect, they are worth repeating.

Give Necessary Direction: Tell people what their jobs are in no uncertain terms. If you expect them to be mind readers when it comes to job responsibilities, they will surely interpret your actions as a sign of disrespect.

Provide Adequate Resources: When you give a person the resources to do the job, he will feel that you have taken his needs into consideration. When people are not given the necessary resources, they feel that they are being asked to accomplish the impossible.

Communicate Information on a Timely Basis: When a person doesn’t receive the information he needs on time, he is hindered in his ability to do the job and meet deadlines. If he is penalized in any way due to the manager’s failure to communicate, he will naturally feel that a great injustice has been done to him.

Learn more ways to show respect for the people who work for you only at the University Canada West, one of the best universities in Canada, offering various business and management related programs.

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manavpietro 36, Male, New York, USA - 63 entries

May 2016
1:10 AM IST

How to Support People When They Fail?

Let your people know that you will be there to catch them when they fall, provided they have followed the guidelines you have set for them. You are their safety net. Reassure them that you will protect them from the “wolves” that might use their failures as opportunities to hurt or discredit them in some way.

Reaffirm People’s Self-worth: When people fail, let them know their failure does not diminish their worth as a person or their worth to the department.

For some of your people, when you treat them in this way, you will be acting as the supportive, protective parent they never had. You will be the first person ever to provide them the luxury of being able to fail without being unduly chastised or degraded as a person.

Plan Your Response to Failure: What happens when someone makes a mistake that sends you through the roof? What happens when you want to rip a person apart for having made a mistake, even when he acted within the established guidelines?

First of all, it is important to recognize that those feelings are not a sign of weakness; they simply mean that you are human. The important thing is what you do with those feelings.

If you act on them immediately, more than likely you will destroy any trust you have established between the person and you. Any progress you have made in convincing people that it is okay to fail can be undone in an instant.

You will be better able to accomplish your objectives if you will abide by this unwritten rule: Never reprimand people unless you are in full control of your own thoughts and emotions. This way you won’t say or do things that may result in momentary satisfaction in the short term but regret in the long term.

It doesn’t mean that you never show emotion to your people, that you never let them know you are angry or upset. Showing your people how you feel can be quite beneficial at times, provided it is shown in an appropriate way and for the right reasons. When you respond constructively to people’s failures you are doing the single most important thing you can do to let them know that it is okay to fail.

Know more about supporting people when they fail only at the University Canada West, one of the best universities in Canada, offering various business and management related programs.

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manavpietro 36, Male, New York, USA - 63 entries

May 2016
5:56 AM IST

Will Improving Your Delegation Skills Bring Benefits?

Effective delegation is one of the critical components of effective leadership - so if you can get your delegation skills right, you will probably also be performing well in a major part of your managerial role.

At this point it is worth being clear on the first rule of delegating: “You can delegate the entire job but you cannot delegate all the responsibility.” This worries some people just in case things go wrong, but if you delegate effectively, the job should go according to plan - and the consequences of not delegating are even worse.

The benefits of effective delegation are:

Maximizing your time resources to leave you time for the tasks you should be doing.
Maximizing team performance.
Giving each task to the person or team best suited to it.
Effectively using the experts who have knowledge that you do not have.
Helping the individual or team develop new skills and enhance knowledge.
Motivating the team more - because they are being given responsibility and are trusted to get on with jobs.
Enhancing your role as team leader - by the improvement in team performance and demonstrated by the extra responsibility you have given to people.
Improving your leadership skills.

The dangers of not delegating effectively are:

Spending too much time supervising others and not having time for your own work.
Not allocating jobs to the person or team best suited to them - so they either do not get done or take longer than they should.
Ineffective use of team skills or expertise - not using specialized knowledge of experts.
The team, and individuals, not developing new skills or extending their knowledge.
The team, and individuals within it, becoming demotivated because they are not being given the responsibility they both want and can accept.

Know more about improving delegation skills only at the University Canada West, one of the best universities in Canada, offering various business and management related programs.

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manavpietro 36, Male, New York, USA - 63 entries

May 2016
5:57 AM IST

Which Jobs Do You Delegate?

Have you ever thought about why you delegate some jobs and not others? Is there some formula that you can use to aid your decision? One way to help you start is for you to write down three of the jobs you delegate to others and three you do yourself. Next to each one, write why you delegate or do that job yourself. Look over the answers and see if there is a pattern of factors that determine why you hand over some jobs and keep others. If there is, what mix of factors makes you delegate and what combination makes you do the job yourself?

You can analyze why you allocate different jobs to different people in the same way. Write down six jobs you delegate and beside each enter the reason why you delegate this job to this person. Is there a pattern of common factors that you consider when delegating?

Having decided that you want to delegate a job and to whom you want to allocate it, how do you tell them what you want them to do? Does it vary for jobs involving one person or more than one person? Do you brief them in a formal or informal way? What information do you need to give someone you are delegating to? This is important - just briefly jot down the type of information you normally give to people when you delegate to them.

Having delegated the job to someone, how much freedom do you give them to get on with it? Do you explain in specific detail or just tell them what you want achieved at the end? Would you give different people differing levels of freedom for the same job? Write down two jobs your team does where the amount of freedom you give to the person doing the job varies according to who is doing it. Why does your degree of freedom vary - what is the critical factor in this decision?

Learn more about which jobs to be delegated only at the University Canada West, one of the best universities in Canada, offering various business and management related programs.

Tags: Best Universities in Canada, University Canada West

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